Every society must keep their finances with the Student Union
Putting money into your account
* You can only reclaim money you have spent yourself if the purchase was approved via a budget form. No budget form = no reclaim*
1. Complete the budget form
For every expenditure that you would like to make you need to complete this budget form and send it to email@example.com at least 2 week before your event.
Things to remember:
2. Submit grant request
The Union has a sum of money to support societies and your activities. We can’t afford to pay everything you do, but we can often help. You should submit your grant request together with your budget form in the link that is highlighted in blue in the form. Each grant application will be individually considered however, we will normally award no more than 50% of the total cost of the budget. Please complete the form with the link below after you have submitted your budget form and you will receive an answer within a week.
Some examples of grant applications include:
You can claim money back if we have agreed for you to make the purchase in advance and get refunded afterwards once the budget form has been approved. You will need to provide us with an invoice or a receipt from the purchase and complete the claim form, which must be countersigned by the society president or treasurer.
Download claim form from here
You can get sponsorship from an external company but please send us the agreement before you commit to anything. We need to make sure that it is all legal and does not put you in a position that compromises your society.
The sponsorship money should be deposited in your Brookes Union society account so please ask us for the details and your society code in advance.
There are some companies that you are not allowed to get sponsored from:
A society cannot use the money in its account to donate to charity because the Student Union is a charity and it is illegal for a charity to raise money for another charity.
However, Brookes Union has a separate Raise and Give (RAG) account that can be used to deposit money that has been fundraised by societies for a specific charity*. The charity should have chosen before the fundraising starts and cannot be changed afterwards.
* On the paying form, mark which society you are from, and which charity you wish the money to be donated to.